Introduction

My client, a PR company in the food/drink sector, is recruiting a part-time bookkeeper / finance manager.  This facility is currently outsourced, and they’d like to bring it in-house.  The position is likely to be two-days per week, at least one (preferably both) of those based in the office (London SE1).  There may be additional days required around month-end.  Flexible hours would also be considered, eg shorter hours across more days.

Main Objectives

To ensure efficient management of all financial functions within the agency to management accounts level.  To record and deal with every financial transaction including expenses receipts, invoices, banking, accruals, prepayments.  To provide ongoing performance indicators for the FD and other Directors.  To enhance the commercial and financial understanding of all staff.

Task Summary

• Producing monthly management & financial accounts reports for the Directors/FD
• Maintain general ledger
• Month-end trial balance reconciliations
• Produce monthly summary reports
• Client Invoicing
• Payables
• Bank reconciliation / daily cash control
• Credit control and bad debt
• VAT return preparation and submission to HMRC
• Raise journals as required
• Client record management, invoicing and contract reviews
• Maintain company payroll and pensions scheme (currently outsourced)
• Maintain finance system (Xero), including user admin and access rights
• Liaising with company Directors
• Work with team to ensure Harvest records complete and up to date